Amref Health Africa
Job Title: Procurement Assistant
Ref: Amref/Admin/2016/09-‐01
Reporting To: Procurement Officer
Department: Finance & Procurement Directorate
Physical Location: Nairobi
Amref Health Africa is the largest international health development organisation based in Africa.
Department: Finance & Procurement Directorate
Physical Location: Nairobi
Amref Health Africa is the largest international health development organisation based in Africa.
With headquarters in Kenya, Amref
Health Africa has offices in Ethiopia, Uganda, South Sudan, Kenya, Tanzania,
Southern Africa and West Africa providing services to over 30 countries.
Employing over 900 staff and with an
annual operating budget of approximately $100 million, Amref Health Africa is a
knowledge resource for donors and partne rs.
Main Purpose of the Job: Under the supervision of the Procurement Officer,
Procurement Assistant will provide efficient procurement services to Amref
Health Africa Headquarters and Kenya Country Programme consistent with
organisational Procurement Policies and Procedures.
Qualifications, Experience and Skills
- Degree in Commerce or Business Management
- Diploma in Supplies Management
- Strong written, oral and interpersonal skills
- Values of teamwork, diversity and integrity
must also be present
- Ability to work interdependently and with
minimal supervision preferred
- ICT proficient
- Possess creative problem solving abilities
with an orientation towards results.
Experience
- Three (3) years’ relevant working experience
in purchasing, logistics or supply management including preparation and
management of contracts.
- Experience in using automated procurement
systems
Principal Responsibilities
Coordination of Procurement Processes
- Receive all incoming requisitions and
co-ordinate the flow in an effective and efficient manner using the laid
down procedures.
- Follow up with suppliers on the sourcing
process to ensure timely delivery to end user.
- Maintain an updated supplier’s database.
- Prepare LPOs and send them to suppliers
Tender Processes
- Assist in preparation of tender documents and
soliciting of tender/quotations.
- Assist in the establishment of appropriate
frameworks to enable improved organizational efficiency
- Carry out analysis of quotations and prepare
relevant reports.
Internal and External Relations
- Assist in fostering good business
relationships between suppliers and internal customers.
- Answer incoming queries regarding outstanding
procurement requests.
- Preparing reports for the Tender Committee
Contract Management
- Assist in managing contracts with suppliers of
goods and services.
- Assist in risk analysis of contract
conditions, costs and sub-contracts.
- Prepare donor reports on procurement matters
Filing and documentation
- Responsible for filling registry of purchases
related documents.
- Develop various reports as required by the
department and users
How to Apply
If you have strong organisational
skills with the ability to multi-task in high-paced environment; with ability
to handle matters with tact, attention to detail, accuracy and efficiency,
please quote the reference number for the position as indicated above on the
subject line of your email and send your CV and motivation letter to
recruitment@amref.org
We encourage interested candidates to
submit their applications by Friday 23 September 2016.
Duly note that Amref Health Africa does not require applicants to pay any fee
at whatever stage of the recruitment and selection process.