Job Title: Accountant
Hiring Organization: Corporate
Staffing
Location – Locality: Nairobi
Location – Region: Kenya
Industry: FMCG
Job Type: Contractor
Salary: KES
Date Posted: 05/09/2024
Reporting to: Finance Manager in SA and Kenya Country Manager
Our
client in the FMCG is seeking to hire an Accountant who will perform the
general accounting function up to trial balance, including preparing journal
entries, maintaining balance sheet schedules, ledgers and account
reconciliations, maintaining inventory valuation and maintenance of the
companies fixed assets register, including reconciliation and recording of
acquisitions and disposals and group reporting. The role is also tasked with
providing support to In-Country managers / commercial teams.
Key Responsibilities:
Best-practice
accounting procedures followed
- Processing
of journal entries to General Ledger
- Daily,
weekly and monthly journal entries processed when required
- All
journal entries are authorised and signed-off before posted to general
ledger
- Supporting
documentation for journal entries are attached to journal batches
- Ensure
correct GL coding, as per the chart of accounts, is used when journal
entries are prepared
- Ensure
that corrective journal entries are posted for transactions identified
during the General Ledger reconciliation process (journal reference number
to be recorded on GL reconciliation)
Build and
update value-chain analyses by product, distribution channel, and customer
where relevant.
- Complete
accounting processes up to trial balance
- General
ledger reconciliations are completed by the 15th of each month
- Ensure
that supporting documentation for reconciling entries are attached to the
GL reconciliation
- Identify
and resolve reconciling discrepancies due to incorrect GL coding or
incorrect automatic accounting instructions in the ERP system
- Ensure
reconciling differences are resolved timeously
- Prepare
the monthly GL reconciliation file for sign-off
- Query
Resolution and ensure reconciling / open items are within KPI with
documented reasons
Monitor
hire-purchase and leased vehicle transactions
- Motor
vehicle purchases are journalised and transactions posted to general
ledger
- Interest
on liability journal released monthly
- Reconciliations
of amortisation schedules performed bi-annually
- Preparing
of IFRS16 schedule
- Maintain
the company’s Fixed Asset Register
- Processing
of fixed assets acquisitions, disposals and reconciliation
- Process
and ensure fixed assets acquisitions and disposals are recorded in ERP
system based on International Financial Reporting Standard (IFRS)
- Perform
a monthly reconciliation between the fixed asset register and GL accounts
and highlight any discrepancies
- Ensure
that monthly depreciation of fixed assets is accurately recorded in the
ERP system
- Process
IFRS Net Book Value Adjustments to fixed assets bi-annually (Dec &
Jun)
- Acquisitions
of fixed assets are documented and authorised according to the company’s
authorisation matrix
- Asset
disposals (written-off or sold) are documented and authorised according to
the company’s authorisation matrix
- Ensure
fixed assets counts are performed annually to ensure the register is
accurate
- Proceeds
from sale of assets are recovered and recorded in the ERP system
Assist in
preparation of annual Capex budget
- Support
and assist the reporting team by providing accurate financial information
- Prepare
and submit financial reporting schedules monthly, quarterly and during
annual forecasting cycles.
- Ensure
reporting schedules / appendixes are submitted based on reporting calendar
requirements. Schedules include:
- Fixed
asset schedules (NBV, additions and disposals) submitted monthly
- Interest
paid and received schedules submitted monthly
- Bank
balance summary schedules submitted monthly
- Forex
schedules submitted bi-annually (Dec and Jun)
Overheads/Structure
Cost
- Responsible
for monthly reporting and provision of any information required by region.
- Prepare
the upload files necessary for and Polaris submissions on time to HQ.
- Ensure
quality submissions in Polaris and ensure smooth flow between the tools
and ERP system.
- Detailed
analysis of the company financial performance and presentation to the Head
of Finance
- Compliance
to Internal Control policies & procedures and supporting the Annual
Audit processes
Audit
- Assist
with preparation and coordination of the audit process
- Prepare
the annual audit file as per the external audit requirements with detailed
listings, schedules and reconciliations
- Assist
with year-end closings
Internal
Control
- Assist
with implementing and maintaining internal financial controls and
procedures
- Maintain
accounting controls by preparing and recommending policies and procedures.
Payments
processing
- Ensure
that payments are processed including creditor’s reconciliations
- Ensure
that payments are processed in line with PR Purchase-to-Pay policy
- Ensure
that all employee deductions (with supporting documentation) are
communicated to HR/Payroll by the 10th of each month for payroll deduction
- Weekly
reconciliation of Petty Cash and responsible for the management and
maintenance of the function
- Management
of corporate credit cards, payment and reconciliation
Reporting
(Internal and External / Statutory)
- Prepare
monthly, quarterly and bi-annual reports and ensure submission as per the
required deadlines.
- Ensure
the monthly accounting package is completed and signed off
- Validation
of the Intercompany file
- Preparation
of monthly, quarterly and annual tax returns
- Liaising
with PWC / KPMG for all affiliate tax matters as well as the PRSA Tax and
Treasury team
- Ensure
timeously payment of all returns to avoid penalties and interest due to
late payment.
- Employee
related tax are reconciled monthly with HR/VIP payroll in preparation for
submission to affiliate government revenue authority
- General
ledger VAT accounts are reconciled monthly with VAT report generated in
ERP.
Assisting
with Projects
- Ensure
successful user acceptance testing process as well as logging of issues
and tracking resolution
- Reconciling
between JDE and current ERP
- Liaising
with required stakeholders
- Ensuring
completeness of outputs in processing system
Assist
with the JDE – Concur integration
- Productive
relationships with internal and external stakeholders maintained
- Collaborates
with internal teams (HR, IT, Supply Chain, Marketing and Commercial)
- Collaborate
with PRSA Finance team in centralising functions
- Collaborate
with external agencies
Personal
Development
- Maintain
professional and technical knowledge by attending educational workshops;
reviewing professional publications; establishing personal networks;
participating in professional societies.
Qualifications
and skills
- BSc/BA in
Accounting, Finance, or relevant field.
- 5 years working
experience in an accounting environment experience required
- Experience in
the FMCG environment is appreciated.
- Experience
with Primavera and reconciling ERP to Primavera preferred.
- International
environment exposure will be an added advantage.
- Preference
will be given to applicants who have worked in a multi-national
environment.
- Knowledge
of accounting principles.
- Knowledge
and use of ERP systems.
- Advanced
Excel and PowerPoint.
- Candidates
who can join immediately are encouraged to apply
How to
Apply
If you
are up to the challenge and possess the necessary qualifications and
experience; please send your CV only quoting the job title on the email subject (Accountant– FMCG) to jobs@corporatestaffing.co.ke
before 20th May 2024
