Job Summary
Main Responsibilities / Tasks
- Timely receipt of customer payments in JDE as per the
remittance advises and in compliance with financial policies and
procedures.
- Processing customer claims in a timely manner, this includes
pricing claims, returns, special allowances and rebates.
- Weekly reconciliation of Graphic customer receipts and
ensuring that there no unallocated receipts at the end of the month.
- Monthly circulation of account statement to all customers.
- Ensuring monthly reconciliation of all key customers.
- Ensure all customer invoices are ETR compliant and generating
monthly Z reports that reconciles to the monthly sales.
- Maintaining credit limits in JDE and ensuring that the same is
strictly adhered and in accordance with the company policy.
- Monthly preparation of customers DSO reports.
- Maintain account receivable files customer files and records.
- Ensuring customer queries are addressed in a timely manner.
- Ensuring that GL fully reconciles with AR sub ledger.
- Assist Accounting Manager in preparation of weekly and monthly
customer aging reports.
- Weekly review of AR aging to ensure compliance.
- Weekly cash forecasting of customer payments.
- Monitor customer account details for non-payments, delayed
payments and other irregularities.
- ICO’s are completed accurately and timeously i.e. day 3 for
AR. Items older than 3 months are resolved;
- Ensures that company internal control policies and procedures
are being adhered to, drives process improvements throughout the company,
implement Highest Priorities and Key Control changes as required by
Internal Audit Report.
- Liaise with external auditors, assist Accounting Manager in
preparation of audit requirements, participate in annual audit stock
count.
- Implementation of external audit recommendations.
- Ensure strict adherence to the company credit policy.
- Assist in adhoc project management as and when required by the
Accounting Manager.
- Any other duties as assigned by Supervisor.
Key Performance Indicators
- General ledger integrity – Ensuring GL is in tandem with sub
ledger
- Successful implementation and adherence to internal controls
and external audit and IT recommendations
- Timely circulation of customers statements
- Real time posting of customer receipts in JDE
- Effective management of AR and resolution of claims and
queries;
- No discrepancies in ICO’s;
- 100% reconciliation for key customers
- Accuracy and completeness of AR cash forecast
Main Dimensions
- Objectives are joint with the wider team
- Internal support to various functions
- Responsibilities will be both regular and some will be more
project based or ad hoc.
Experience
- Minimum 2 years prior work-related experience within a busy
finance department;
- FMCG experience will be added advantage.
Professional Skills
- Compliance: Meets accounting financial standards by monitoring
expenditures, identifying variances, implementing corrective actions;
- Time Management: Effective time management, work efficiently
in a demanding, fast paced environment with tight deadlines;
- Attitude: Must demonstrate initiative, must be able to
maintain a positive working relationship when addressing problems and
providing solutions, ability to communicate effectively with both external
(customers and vendors) and internal customers (finance, sales,
manufacturing, human resources, customer service, marketing and supply
chain);
- Key Strengths: Must possess a proactive work ethic, including
the ability and desire to take ownership of process improvement and other
projects when identified, effective problem solver, extremely detailed
oriented, ability to work both independently and in a team environment,
strong interpersonal skills, effective in motivating to achieve top
performance
Profile
- PLANNING/PRIORITIZING (Practical Management) – The capacity to break down a large task into subtasks or
sub-goals, to anticipate obstacles and evaluate alternatives. Includes
needs identification (recognizing gaps between the current situation and
desired outcome).
- ORGANISING (Practical Management) – The capacity to define tasks needed to accomplish goals and
assign and co-ordinate people, tasks and resources to ensure and efficient
flow of work.
- INITIATIVE (linked to achievement motivation) – An individual’s readiness to act on opportunities and pursue
goals beyond what’s required or expected of them. Sets demanding goals for
self and others and is dissatisfied with average performance.
- RULE-ORIENTATION (ACHIEVEMENT THROUGH-CONFORMITY) – The ability to achieve results following rules and
procedures.
- EXCELLENCE ORIENTATION (CONCERN FOR HIGH-QUALITY WORK) – Follow-through; the motivation to ensure the highest
standards of quality and productivity are consistently maintained (linked
also to detail
- RELIABILITY (LINKED TO TIME MANAGEMENT) – The orientation towards being conscientious in sticking to
deadlines and completing jobs within fixed schedules or routines.
- ACIEVEMENT THROUGH INDEPENDENCE – The capacity to work independently; linked to the motivation
to achieve through one’s own efforts and be able to attribute success
clearly to personal causation.
Education And Professional Experience
- Bachelor’s Degree in Accounting or any related business degree
- At least CPA part 2 or ACCA equivalent
- Computer Literacy – Experience in Microsoft Suite (MS Word,
Excel Advanced a must, Outlook and PowerPoint)
How To Apply
