Position Summary:
- Population Council – Kenya is looking for a temporary
Administrative Officer to join our team as a maternity leave cover.
- The assignment is initially for 4 months with a possibility of
an extension of up to an additional 2 weeks. The purpose is to support the
general day-to-day administrative duties in the office.
- The officer will manage the incoming communication including
receiving incoming mail, phone calls, and physical mail, act as a point of
contact for third-party vendors, support the procurement function, and
program coordination.
Responsibilities:
General administration support
- Ensure good general office management, cleanliness, and
maintenance of the office premises and equipment.
- Front office management: ensure that guests are assisted
promptly, manage the switchboard, and distribute incoming and outgoing
mail.
- Act as general contact and liaise with outside agencies
including office building management, cleaning firm, office flower
maintenance, etc.
Procurement support:
- Act as a requisitioner for Finance & Administration and
program purchases.
- Verify all vendor invoices and deliveries with program
personnel and liaise with the Finance Officer for payment.
- Prepare goods received notes for signing by the relevant
requestors.
Program Coordination:
- Coordinate program activities, including partners’ travel,
training, fieldwork logistics, procurement plans, and budgets.
- Request for project cash advance, payments follow-up and
verification, and expense reporting.
- Oversee the overall execution and logistics for various
project data collection activities.
Compliance
- Ensure compliance and adherence to the procurement and other
relevant office policies in the execution of his or her duties.
- Perform any other duty as assigned by the supervisor.
Qualifications:
- Bachelor’s degree in business administration, procurement, and
other business management fields of the relevant discipline.
- Minimum of 3 years practical experience post qualification.
- Must demonstrate understanding of procurement and
administration including front office management, ethics, and good
management skills with diverse teams with a large flow of information and
activities.
- Experience in an NGO setting is preferred.
- Experience in budget preparation, tracking, and expense
reporting.
- Excellent organizational skills, with mature interpersonal
skills.
- Proficient computer skills, including Microsoft Office Suite
(Word, PowerPoint, Outlook, and Excel).
- Excellent spoken and written skills in English.
- Meticulous with an excellent sense of judgment and ability to
multitask.
- Ability to adjust to changing circumstances, work on several
activities in different stages of development at the same time and remain
calm and focused under pressure.
- Ability to work independently and prioritize and show
initiative.
- Ability to coordinate and work effectively with a diverse team
in a multi-cultural setup.
How To Apply
We are seeking an individual to fill the position
described. If you know of a qualified candidate or are interested in applying
for this position, please send resume and cover letter to: jobs-nairobi@popcouncil.org By 21st
June 2024
 Job in Kenya){kind=link}