Job Purpose
- The job holder is responsible for supporting the department
assigned for provision of administrative services
Job Specifications
- Duties and responsibilities at this level will entail:
- maintaining office diary and protocol management;
- recording dictation in shorthand and transcribing it in
typewritten form typing from drafts, manuscripts or recording from
dictation machines;
- processing data;
- operating office equipment;
- ensuring good office layout;
- attending to visitors/clients;
- handling telephone calls;
- ensuring security of office records, equipment and documents,
including classified materials; and
- preparing responses to simple routine correspondence.
- planning and scheduling of meetings;
- preparing and responding to routine correspondences;
- management of e-office;
- management of office protocol; and
- managing office petty cash;
Person Specifications
- For appointment to this grade, a candidate must have:
- The following qualifications from the Kenya National
Examinations Council:
- Typewriting III (50 w.p.m.)/Computerized Document Processing
III
- Shorthand II (80 w.p.m.)
- Business English III/Communications II
- Office Practice II
- Secretarial Duties II
- Commerce II
- Office Management III/Office Administration and Management
III
- OR Diploma/Higher Diploma in Secretarial Studies from the
Kenya National Examinations Council (KNEC) or its equivalent
qualification from a recognized institution;
- Membership from Kenya National Secretaries Association or any
other recognized body.
- Proficiency in computer applications.
- Fulfilled the requirements of Chapter Six of the
Constitution;
Key Competencies and Skills
- Proficiency Microsoft Office application
- Aligning Performance for Success
- People Management
- Policy formulation and Implementation
- Planning and Coordination
- Strategy formulation and execution
- Change Management skills
- Problem solving skills
- Leadership skills
- IT skills
- Leadership skills
- Communication skills
- Self driven
- Negotiation skills
- High Integrity
- Interpersonal skills
- Ability to work under pressure
How To Apply
All candidates who meet the requirements detailed in
the Job Specifications should apply online using the provided link accessible
via the KeNHA Website by close of business on Monday, 15 th July 2024
at 5:00 pm.
KeNHA is an Equal Opportunity Employer committed to
diversity and gender equality within the organization and therefore encourages
persons with disability, women and those from marginalized areas to apply.
Applicants with disability are requested to indicate their status on the
application link for ease of identification.
Prospective candidates MUST satisfy the requirements
of Leadership and Integrity set out in Chapter six (6) of the Constitution of
Kenya and shall be required to present the following documents during the
interview.
- Ethics and Anti-corruption Commission Clearance Certificate
- Kenya Revenue Authority Tax Compliance Certificate
- Higher Education Loans Board Clearance Certificate or proof of
ongoing repayments
- Certificate of Good Conduct issued by National Police Service
- Certificate of Clearance from the Credit Reference Bureau
(CRB)
The above documents will not be required at the point
of application.
The terms of appointment for the above positions
shall be on Permanent & Pensionable Terms of Service:
Applications without the relevant qualifications will
not be considered. Any form of canvassing shall lead to automatic
disqualification.
Only shortlisted candidates will be contacted.Interested and qualified? Go to Kenya National Highways Authority
(KeNHA) on kenha.co.ke to apply
