Overall purpose of the role:
The Finance Officer will facilitate the efficient and effective financial
management of the DRC operations for the Mandera programmes. The Finance
Officer will ensure compliance with all DRC finance and grant compliance
matters in close collaboration and guidance from the Base Manager and the Team
Leader- Finance and Administration. The holder of the position will be
responsible for budgeting, financial planning, reporting and be an audit focal
point at field level, for smooth functioning of the finance docket, as well as
assuring linkages with other departments and countrywide. S/He will also be
responsible for monthly reconciliation, cash book closing and cash projection
for the programme for a smooth functioning of finance operations..
Duties & Responsibilities:
Transfers and payments
- Ensure all payments are made timely and in accordance with
existing DRC procedures.
- Ensure all payments meet the requirements of law and engage
with authorities, tax advisors or other stakeholders to ensure tax
requirements are met accordingly.
- Ensure that payment documents comply with DRC’s internal
financial procedure and donor regulations.
- Ensure timely request of funds from DRC Country office to
Mandera field office for operational needs.
Accounting:
- Ensure all expenses enter the DRC Dynamics in time and be of
highest quality.
- Ensure to update cashbooks on a daily basis to reflect the
actual status of existing cash count and bank balances in all
currencies.
- Ensure all bank account statements are reconciled.
- Ensure proper filing system for financial documents.
Budget control, planning and reporting:
- Liaise with Mandera Base Manager for regular budget
monitoring.
- Assist Mandera Base Manager, DRC Finance Manager, Project
Manager as well as other technical leads to prepare, review and use budget
control tools for regular budget follow up including forecasts to ensure
accuracy and in line with organizational set guidelines.
- Maintain the Master Budget of the Mandera field office in
liaison with the Project Manager.
- Liaise with the SDACKED Project Manager on the consortium’s
financial management and reporting.
- Assist in the preparation of donor financial reports.
- Support in the development of new proposals with financial
information for budgeting.
- Correctly use DRC Dynamics functionalities in the area of
concern.
- Liaise with the Administration staff in updating the assets
register of the Mandera field office.
- Ensure review of financial documents to arrest any exposure
and manage financial and fraud risks within the Mandera field office
assigned projects in accordance to DRC’s relevant policies.
Experience and technical competencies:
- A Bachelor’s degree in Finance/Accounting or Business
Administration from a recognized university with CPA qualifications or any
other accounting qualification.
- 4 years’ experience in working in international NGOs.
- Demonstratable experience with robust ERP (enterprise resource
planning) systems; preferably Microsoft Dynamics 365.
- Experience with audit.
- Proven ability to prioritize tasks and meet deadlines.
- Stable and robust character and a good team-player.
- Ability to work in a busy office, demanding high levels of
concentration to ensure accuracy.
- Ability to observe and maintain client confidentiality.
- Proven commitment to accountability practices.
Language:
- Fluent in English and Swahili, plus proficiency in local
languages spoken in the project area.
Key stakeholders: Internal & External
- Project partners.
- DRC senior management team.
- Technical teams.
- National government agencies.
- Donors.
- County government authorities.
- Community leaders.
How To Apply