Responsibilities
- Provides procurement, logistical and administrative support to
a team of Procurement Officers in the acquisition of a wide variety of
goods and services.
- Reviews, records and prioritizes purchasing requests and
obtains additional information/documentation as required; determines the
availability of vendors and funding sources.
- Monitors status of existing requisitions, maintain contact
with suppliers to ensure timely delivery of goods and services,
coordinates shipment of goods/commodities/equipment to HQ and field
missions, verifies receipt and inspection of deliverables and accurately
reports, as and if required.
- Produces tender documents (e.g., Invitations to Bids, Requests
for Proposals and Requests for Quotation) based on the nature of
requirements and cost of procurement involved.
- Prepares abstracts of offers and compile data contained in
quotations, proposals and bids to determine which supplier can deliver the
required goods/services at the best terms and lowest costs possible under
the guidance of Procurement Officers.
- Finalizes purchase orders and contracts for approval by the
Procurement Officer; may authorize purchases in line with delegated
signature authority, and, if required, prepares submission to the
Contracts Committee for review and subsequent approval by the authorized
official.
- Assists relevant officers in more complex, higher value
purchasing operations; coordinates distribution of pertinent documents to
concerned parties, ensures appropriate follow-up action, etc.
- Maintains relevant internal databases and files; keeps track
of any contractual agreements, systems contracts, etc. and informs
affected users of contractual rights and obligations.
- Researches, retrieves and presents information from a variety
of internal and external sources on sources of supply, vendors by
commodity, etc., as well as obtain specifications for new products and
equipment on the market.
- Drafts routine correspondence.
- Assists with the collection and analysis of data as well as
preparation of data presentations and reports for information sharing,
responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material
such as web pages or brochures.
- Performs other related duties as assigned.
Competencies
PROFESSIONALISM:
- Shows pride in work and in achievements;
- Ability to perform analysis, modeling and interpretation of
data in support of decision-making;
- Demonstrates professional competence and mastery of subject
matter; Is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; Is motivated by professional rather than
personal concerns;
- Shows persistence when faced with difficult problems or
challenges;
- Remains calm in stressful situations;
- Takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all areas of work.
CLIENT ORIENTATION:
- Considers all those to whom services are provided to be
“clients” and seeks to see things from clients’ point of view;
- Establishes and maintains productive partnerships with clients
by gaining their trust and respect;
- Identifies clients’ needs and matches them to appropriate
solutions;
- Monitors ongoing developments inside and outside the clients’
environment to keep informed and anticipate problems;
- Keeps clients informed of progress or setbacks in projects;
- Meets timeline for delivery of products or services to client.
TEAMWORK:
- Works collaboratively with colleagues to achieve
organizational goals;
- Solicits input by genuinely valuing others’ ideas and
expertise; Is willing to learn from others;
- Places team agenda before personal agenda;
- Supports and acts in accordance with final group decision,
even when such decisions may not entirely reflect own position;
- Shares credit for team accomplishments and accepts joint
responsibility for team shortcomings.
Education
- Completion of secondary education/ high school diploma is
required.
- Supplementary courses or additional training in procurement is
highly desirable.
Job – Specific Qualification
- The Chartered Institute of Purchasing and Supplies (CIPS)
Level 4 or equivalent certification is required.
Work Experience
- A minimum of five (5) years of progressively responsible
experience in procurement or related areas is required.
- The minimum years of relevant experience is reduced to three
(3) years for candidates who possess a first level University degree.
- Experience working with a Systems, Application, and Products
(SAP) system or an Enterprise Resource Planning (ERP) system is desirable.
- One (1) year or more of experience in data analytics or
related area is desirable.
Languages
- English and French are the working languages of the United
Nations Secretariat.
- For the position advertised, fluency in English is required.
- Knowledge of another official United Nations language is
desirable.
- NOTE: “Fluency equals a rating of “fluent” in all four areas
(read, write, speak, understand) and “Knowledge of” equals a rating of
“confident” in two of the four areas.
No Fee
- THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE
RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR
TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON
APPLICANTS’ BANK ACCOUNTS.
How To Apply
