Job Purpose:
Reporting to the Group Head of Supply Chain
Management-Technology, the purpose of the job is to deliver value to the
business through undertaking strategic sourcing activities for the group
IT complex projects. The objective is to engage the right technology partners
to deliver solutions for the Bank while ensuring cost optimization.
Key Responsibilities:
Procurement Category Governance
- Identify and coordinate the sourcing of complex Group
Technology projects consisting of software, hardware, and maintenance.
- Ensure the relevant stakeholders are involved in IT
procurement decision process.
- Respond to specialized user groups requirements consisting of
satisfaction with vendor selection and service.
- Recommend advice concerning the identification and
establishment suitable parameters.
- Estimation and resolution of execution barriers on time
- Develop and maintain professional business relations with key
external and internal stakeholders.
- Reduction of unwanted product and service demand
- Accomplish Group IT procurement business goals and objectives.
- Ensure engagement of main stakeholders early for strategic
sourcing process
- Perform activities steadily maintaining objective and
transparent approach every time.
- Participate in enterprise broad standards and parameters
settings.
- Develop and maintain Group IT supplier base with input from
internal procurement business partners.
- Ensure to develop and maintain communally beneficial strategic
relations with Technology vendors across the Group.
- Define the key complicated projects to implement procurement
strategies
Technology Category Management:
- Develop and execute the annual Technology category management
plan and budget within the approved limits.
- Manage the supplier contract calendar for the Category, review
expiries, inclusions, retirements, and cancellations of contracts.
- Conduct regular strategic business reviews with suppliers and
stakeholder to ensure continuous improvement of the supply base.
- Build up partnership with cross functional teams to ensure
successful seamless collaborations and cooperation within the company.
- Escalation window for all material supply related issues from
internal external supply site and stakeholders.
- Supply risk management through difference ways of actual LT,
early warning, buffer target set up/review, buffer fulfilment and risk buy
etc.
- Relationship management and engagement of key stakeholders for
the assigned category: Heads of Department, Subsidiaries, Suppliers,
Contractors, Consultants. Implement standards, controls, processes, or
regulatory determined procedures for the Category.
Supplier Performance Management:
- Responsible for Group IT supplier performance evaluation and
monitoring
- Provide support to business functions in managing the contract
execution and ensuring compliance with contractual SLA and KPI’s
- Manage supplier dispute resolutions.
- Manage the supplier satisfaction survey process.
Contract Negotiations Management:
- Implements procurement strategies and conducts negotiations
for technology requirements across the group.
- Negotiates agreements to support total business requirements
rather than focusing on lowest price options.
- Engages and collaborates with Legal department appropriately
for contract database management.
- Creates various types of contracts or agreements that can be
used to accomplish the bank’s commercial technical goals.
Supplier Relationship Management:
- Liaise with Finance to ensure timely payments of
invoices.
- Effective follow up and liaison with vendors for timely
availability of products and services.
- Ensuring timely feedback/ response to Queries
- Closely coordinating between End user and Vendor
Reporting:
- Produce regular reports on performance Group IT category and
provide comprehensive management information and in-depth analysis when
requested including spend analysis, savings secured and potential savings,
TAT, Contracts validity and contracts coverage.
Qualifications
Academic Qualifications:
- Bachelor’s degree in business Related/Supply Chain
Management
- Professional Diploma in Procurement & Supply Chain
–(MCIPS)
- Member of Kenya Institute of Supplies Management (KISM) and
valid Practicing License
- Master’s degree in MBA /Business or related field will be an
added advantage.
- Minimum 5+ years of relevant experience required.
- 5 years’ experience of Procurement Strategy Management
(development & implementation).
- 4 years’ experience of Technology Procurement · 5 years’
experience of Commercial Experience (negotiation, market analysis &
knowledge) , Supplier and Contract Management
Key Competencies & Skills:
- Have a detailed knowledge of the technical aspects of
procurement, including first-hand experience with a variety technology
procurement, including experience IT/Technology related roles
- A strong understanding of technology trends and impact on
overall cost structure.
- Trained and proficient in commonly used industry software (MS
Office/Project; ERP), and an aptitude for learning new software.
- Key managerial skills, including having had control over
procurement budgets and programs.
Behavorial Competencies:
- Negotiating skills- ability to negotiate contract terms to
achieve best value in the market within the relevant parameters
- Interpersonal skills to effectively communicate with and
manage customer expectations (internal and external), and other
stakeholders who affect performance.
- Self-empowerment to enable development of open communication,
teamwork and trust that are needed to support performance.
Organizations skills:
- Ability to prioritize, plan, coordinate, work under pressure
and without supervision.
- Teamwork and leadership skills: ability to work independently
while at the same time be an active team player.
Personal Ethics:
- Must be honest and with high level of integrity
- Self-driven, Able to make decisions, initiative and innovative
in executing work.
- Communication Skills- ability to resolve disputes amicably,
meet deadlines, and professionally respond to queries and concerns
How To Apply