About the job
- The Admin Assistant will provide administrative support to the
Regional Office on the full range of the Administration Service areas.
- These include travel bookings, accommodation, payment of
invoices, visa processing and administrative filing.
Your main duties and responsibilities will be:
- Maintain office supplies and stationary
- Ensure timely payment of admin vendors
- Provide admin support for conferences and seminars
- Arrange staff travel for regional & international travel.
- Provide support to RO and visiting teams with visa processing
and advise visitors accordingly on requirements for various visas.
- Maintain flight tracking records
- Monitor the performance of approved travel agents
- Maintain monthly reports on tickets issued, and hotel
reservations in the travel tracker.
- Receive, screen and welcome visitors and direct them to
relevant staff
- Receive, record, and distribute all incoming correspondence
and deliveries
Qualifications
To be successful in this role we expect you to have a
minimum of 1 year’s relevant experience in Administration in an NGO. Moreover,
we also expect the following:
- Positive attitude and service oriented.
- High level of personal initiative and ability to work with
minimum supervision.
- Experience in providing administrative support for events and
trainings
- A proven systematic approach to maintain tracking systems for
admin work processes
- Diploma in Business Administration or equivalent professional
qualification
In this position, you are expected to demonstrate
DRC’ five core competencies:
- Striving for excellence: You focus on reaching results while
ensuring an efficient process.
- Collaborating: You involve relevant parties and encourage
feedback.
- Taking the lead: You take ownership and initiative while
aiming for innovation.
- Communicating: You listen and speak effectively and
honestly.
- Demonstrating integrity: You uphold and promote the highest
standards of ethical and professional conduct in relation to our values
and Code of Conduct, including safeguarding against sexual exploitation,
abuse and harassment.
How To Apply